User contributions to Chatterley Whitfield Online

All content that is contributed to the chatterleywhitfield.online website by its users will be made available on chatterleywhitfield.online with your permission, provided with the following declaration:

Declaration: I, the Performer/Author/Copyright Holder, confirm that I hereby grant to the University of Keele a perpetual, non-exclusive licence of the copyright [and all other intellectual property rights] in my contribution to use in all and any media for the purpose of Planning Creativity: Participatory Heritage and Decision Making. I understand that I can withdraw at any time by contacting the named project leader, but that it may not be possible to withdraw my contribution from all media in which it has been used. I understand that this will not affect my moral right to be identified as the Copyright Holder in accordance with the Copyright, Design and Patents Act 1988.

This means that when a user submits material to the chatterleywhitfield.online website, they allow the University of Keele to use their submission for the purposes of completing the project Planning Creativity: Participatory Heritage and Decision Making. You can find out more about this project and our other projects in the relevant section of this website.

Your permission is not time-limited, but you do have the freedom to withdraw from the project at any point. If this happens, we will permanently delete your username and all submissions from the website, and from any digital resources we have used your submission in, as far as we can. It may not be possible to withdraw your submitted material from all media however - for example, if it appears in a print publication, or within an artistic production as a result of the project.

If you do not agree with these policies please do not contribute material and/or metadata to chatterleywhitfield.online.

In granting your permission, you guarantee that:

• the digital material that you submit is not copyright protected; or
• you own the rights to this digital material; or
• the owner of these rights has authorised you to submit the digital material under the above conditions.

If you do not want to accept these terms, then please do not contribute material to Chatterley Whitfield 3D.

You will be asked to agree to these terms each time that you submit material to chatterleywhitfield.online.

Takedown Policy

If you are a rights holder and are concerned that you have found material on our website for which you have not given permission, we will of course remove it. Please contact us by email on info@chatterleywhitfield.online stating the following:

• Your contact details
• The full details of the material
• The exact URL where you found the material (you can copy and paste this from your browser address bar)
• Proof that you are the rights holder or an authorised representative of the rights holder.

Privacy Policy

We will publicly display your username alongside your contributions once they have been approved. Other users will be able to search for all contributions uploaded by the same user.

We will only use any other contact details you provide, including your email address to contact you about your contributions to this collection.

We will never share your contact details or other identifying personal information with any other organisations.

Research overview and aims:

Within the Planning Creativity Project, Chatterley Whitfield 3D aims to use 3D digital mapping software alongside digital heritage outreach as a proof-of-concept in order to:

1. render data gained from arts and humanities research into a format that can be manipulated and utilised by mathematical, geographical and planning models.
2. To do so in ways that retain the complexity and inherent granularity of this type of landscape research, and enhance, rather than threaten the ability of local people and communities to be empowered through decision-making.

The project aims to:

1. Build an online, 3D model of Chatterley Whitfield Colliery as a proof-of-concept community engagement tool.
2. Capture, digitise and map at a structure-level data derived from other elements of the project, relevant historical documents and records, and online submissions of memories, documents and images by wider public stakeholders in the site.
3. Encourage community participation in planning by making such participation more accessible.
4. Create a flexible and data-rich research tool which retains the complexity and diversity of arts- and humanities-derived material.

Invitation

You are being invited to submit memories, documents and images to the publicly-accessible 3D model of Chatterley Whitfield within the project ‘Planning Creativity: Participatory Heritage and Decision-Making’. Planning Creativity is a project funded by the Arts and Humanities Research Council, it is run by Dr. Ben Anderson, Dr Ceri Morgan, Dr. Alexander Nobajas (Keele University), Dr. Katrina Navickas (University of Hertforshire), Prof. Matthew Kelly (Northumbria University) and Dr Ian Waites (University of Lincoln), in partnership with the Chatterley Whitfield Friends.

Before you decide whether or not you wish to submit material to the 3D model, it is important for you to understand why this research is being done and what it will involve. Please take time to read this information carefully and discuss it with friends and relatives if you wish. Ask us if there is anything that is unclear or if you would like more information.

Why have I been invited?

Anyone can submit whatever they like to the 3D model, so long as it is legal. All are invited who feel they have something to contribute.

Do I have to take part?

You are free to decide whether you wish to submit materials or not, and registering on the website does not mean you have to submit anything. If you do decide to submit something, you will be asked to sign two online forms. One is a consent form; the other is a copyright (Creative Commons Attribution Non-commercial License) agreement that we need in order to make your submission publicly available. You are free to withdraw from this study at any time and without giving reasons, and we will remove any submissions you wish from our website. However it is important to be aware that if your submissions have already been copied and reproduced elsewhere, they cannot be withdrawn from the public domain.

What will happen if I submit something?

After completing the consent form, the copyright form and an optional equality and diversity questionnaire, your submission will be moderated, and will then appear within the appropriate building or space on Chatterley Whitfield 3D. You are free to submit more documents if you wish.

Chatterley Whitfield 3D is designed to offer a resource for people researching the Chatterley Whitfield site, and this might mean that your submission is used in, for example, historical research, planning processes, or social models of heritage. The model will provide these groups with a new tool, but also increase the visibility of the local community in decisions about the site in the future.

What are the benefits (if any) of taking part?

This project will provide a space for stakeholders in the Chatterley Whitfield site to express their own views, and make public the potentially important ideas and documents that they hold about the past, present and future of the site. You will enable your voice to be heard, contributing to thinking about and understanding the future of this important heritage site.

What are the risks (if any) of taking part?

In order to sign the Creative Commons Attribution Non-commercial License copyright declaration, you must own the copyright to your submitted material. You own the copyright if you a) created the material, b) inherited the material from its creator or c) have acquired the ownership of the copyright from a third party. It is not enough to own a copy of a work (for example a photograph), you must own the original (i. e. the negative/original file) and/or the rights to it. If you are unsure if you own copyright, do not submit the material, because to do so would be illegal. If you have questions about this (or hold, for example, documents and images that you believe are out of copyright), please contact us oninfo@chatterleywhitfield.online

Once your submission is made public on the Chatterley Whitfield 3D website, members of the public are free to reproduce it, so long as they are not doing so commercially, and provide you (or your username) with an attribution. Where your submission has been reproduced, it cannot be withdrawn from the public domain. If you are unsure if you are willing for your submission to be made public, it is best not to submit that item. Consider submitting a redacted version, or something else.

How will information about me be used?

Your submission, along with others might be used in future research projects about Chatterley Whitfield Colliery (by historians, heritage scholars, planning professionals or social modellers), and we may use your submission as part of our article on the success or otherwise of the 3D model as a tool for public engagement. Other information you submit to us will be used only for the purposes of equality and diversity monitoring and will not be linked to your submission.

Who will have access to information about me?

Your submitted material will be publicly available. However, it might be possible to identify you from the material you submit alone - for example in a personal memory or a photograph.

When you agree to submit materials, we will collect personally identifiable information, such as name, e-mail address and postal address, and voluntarily-submitted information for the monitoring of equality and diversity. For the next 10 years, data generated by the project will be digitally collected and stored on a virtual private server secured by public key encryption with automatic back-up, in accordance with Keele’s Research Data Management and Sharing Policy and our institutional guidance governing Data Protection. Individualised data will only be accessible in extremis, for example where we need to contact you to confirm copyright, and then only to the principal investigator (Dr Ben Anderson, Keele University). Aggregate (de-individualised) data will be accessible to the Planning Creativity project team only.

After 10 years, responsibility for the website and 3D model will pass to Chatterley Whitfield Friends. They may choose to retain the data storage principles outlined above. If they do not, your data will be deposited electronically within Keele’s data depository, with the same limitations on accessibility as outlined above.

Who is funding the research?

The Arts and Humanities Research Council (AHRC)

What if there is a problem?

If you have a concern about any aspect of this study, you may wish to speak to us, and we will do our best to answer your questions. You should contact Dr Ben Anderson at b.anderson@keele.ac.uk

If you are unhappy about the research and/or wish to raise a complaint about any aspect of the way that you have been approached or treated during the course of the study, please write to Dr Tracy Nevatte (Keele University) at the following addresses:-

Dr Tracy Nevatte
Head of Project Assurance
Directorate of Research, Innovation and Engagement
David Weatherall Building
Keele University
Staffordshire
ST5 5BG

Tel: 01782 732975

Email: t.nevatte@keele.ac.uk

Contact for further information (general queries)

Dr Ben Anderson
School of Humanities
Chancellor’s Building
Keele University
Keele
Staffordshire
ST5 5BG.

Tel: 01782 733611

Email: b.anderson@keele.ac.uk